Grass Roots Fund of the Japanese government

<<December 10, 1999>>

Shahab Khan <Afroz@khi.compol.com>

Ms. Peace Habomugisha <erity@urgentmail.com>

Dear Shahab:
============

(1) Many thanks for your msg (ATTACHMENT I).

Glad to know your effort obtaining a 128 Kbps ISDN line -- but
US$7,000/month is certainly very expensive!!

(2) Pls feel free to utilize any part of our materials at our following webs
for your paper to the Chief Executive of the Country, General Pervaiz
Musharraf;

(a) <http://www.friends-partners.org/GLOSAS>

(b) <http://www.kagawa-jc.ac.jp/~steve_mc/asia-pacific/index.html>

Pls send me your draft so that we can work on it together.

     Remember that our proposed global broadband Internet will be the so
     -called Private Virtual Network (PVN) for non-profit educational,
     healthcare, and local government organizations, as following the suits
     made by PEACESAT of the University of Hawaii and also by the USPNet of
     the University of the South Pacific -- about which I reported in my
     previous distributions from time to time.

(3) Pls visit your draft application form in the Outline of Report to InfoDev at

<http://www.friends-partners.org/GLOSAS/Tampere_Conference/Final_Report/Tampere_Event/Final_Report.html>.

I left my questions to you in the form. Pls email me your reply to them
ASAP -- I would like to finish our final report ASAP.

(4) Many thanks for your sending me the hard copies of the guideline and
application forms of the Grant Assistance for Grass Roots Projects of
The Government of Japan -- I OCRed them as you see in ATTACHMENT II.

     As you might have noticed in my previous distribution on the USPNet,
     some of its consortium member countries in the South Pacific area
     received this grant for their USPNet equipment, though the guideline
     says that this grant does not provide funds for high-tech project.

I will comment on your draft proposal in my next msg soon.

Dear Peace:
===========

(5) Many thanks for your msg (ATTACHMENT III).

Yes, we can count you as one of our Global University System members in Uganda.

Pls visit the above mentioned web site and send me the draft of your
pilot project proposal in the InfoDev format.

(6) Pls also send me the hard copies of the guideline and application form
     of the Grant Assistance for Grass Roots Projects of The Government of
     Japan, which you received from the Embassy of Japan in Kampala, Uganda
     (ATTACHMENT IV).

I would like to compare it with the one Shahab sent to me (ATTACHMENT II).

Dear Electronic Colleagues in developing countries:
===================================================

(7) Pls feel free to follow the suits made by Shahab and Peace.

Best, Tak
****************************************
ATTACHMENT I

From: "Shahab Khan" <afroz@khi.compol.com>
To: <utsumi@columbia.edu>
Subject: Re:REQUEST FOR SUPPORT- IMPORTANT
Date: Sun, 5 Dec 1999 18:46:02 +0500

Dear Tak

Thanks very much for hosting our InfoDev proposal.

We are also very happy and honoured that you have designated Pakistan as a
"sub-region" of the Asia-Pacific region in the Global University structure.

We are very eagerly waiting the formal launching of this great educational project.

You are very well aware that the technologies are growing at a much faster
pace than the infrastructure, specially in developing countries such as
ours and as a result that although we are prepared technologically and
institutionally we are not able to commence any project due to lack of the
requiste infrastrcture.

In Pakistan we are also anticipating such a situation. After two years of
fighting with the Telecom company (which is under government control), we
were able to get a BRA ISDN line of 128KBPS, which is the least we need for
Vedio conferencing, but now we are confronted with the more difficult task
of locating an ISP willing to give us an ISDN, TCP/IP connectivity at an
affordable cost. One ISP has agreed to it at the astronomical cost of USD
7000/month.

Our Board has asked me to request for your support in assisting us in
presenting a paper to the government explaining the situation and the need
of a special tariff for educational institutions so that we may be able to
disseminate education over the electronic channel at an affordable cost.

I would, therefore, be very grateful to you if you could prepare a paper
explaining the aims and objectives of the Global University System and its
methodology, especially the need for affordable delivery and provision of
enabling infrastructure. You may also explain PLANWEL close relationship
with your Organization and our plans for dissemination of education etc and
that since PLANWEL has been designated a key role in the Pakistan, which is
now a sub region of the Asia-Pacific region and intends to open POP sites
all over the contry and the region for dissemination of courseware from the GUS.

PLANWEL is a not for profit Organization with objectives for mass education,
research and development leading to upgradation of the communities through
sustainable development and improvement of quality of life of a man. For
this comprehensive programme, we need a license for an Educational ISP, on
a not for profit basis at a special tariff. I believe your recommendations
would greatly help us in presenting our case to the government.

Since this is vital matter. I would be very eagerly waiting to hear form
you. I know you are a very busy person with many other engagements, but I am
sure that the problems presented in the paper are typical to most developing
and even developed countries and would benefit many countries.

We believe that the implementation and recognition of the GUS and our
objectives will greatly depend on your recommendation as an World Authority
on distance learning through Electronic media.

We hope to present this paper to the Chief Executive of the Country,
General Pervaiz Musharraf, who is a very receptive to new technologies.

Kind regards
______________________________
Shahab Khan, Director
Planwel University,
A-1, L.C.H.S., Block-20,
Gulistan-e-Jauhar,
Karachi-75290
Pakistan
http://www.planwel.edu
afroz@planwel.edu
afroz@khi.compol.com
PH:   (92-21)811-5094, (92-21)811-5851
FAX: (92-21)811-6178
            ****************************************
                         ATTACHMENT II

[NOTE by Tak Utsumi:
Pls do not use this form -- since this seems to be particularly tailored for
Pakistan. Should you wish to apply for this program, pls obtain the guideline
and application form from the Embassy of Japan in your country.]

Logo of JAPAN: Office of Development Assistance

                    The Government of Japan
           Grant Assistance for Grass Roots Projects
                        (AGRP Programme)

                                                 Economic Section
                                                 Embassy of Japan
                                               Diplomatic Enclave
                                             Islamabad - Pakistan

I. Introduction

The Japanese 'Government offers a financial assistance program for
development projects designed to meet the diverse needs of developing
countries. Known as "Grant Assistance for Grassroots Projects (GGP),* this
scheme supports projects proposed by various bodies such as non -
governmental organizations (NGOs) and local government authorities. The
GGP program has acquired an excellent reputation because it provides
flexible and timely support to development projects at the grassroots level.

The AGRP Programme was first introduced by the Government of Japan in
1989 as the Small Scale Grant Assistance Programme. The objective of the
Programme is to assist NGOs by covering cost of the relatively small projects
which find it difficult to obtain effective assistance under the General Grant
Aid Programme. Since this program's start in Pakistan, 78 projects of
Pakistani NGOs have received funding for their development projects.

2. Criteria

Every application is to be examined and evaluated on project by project
basis, and, therefore, some of the projects may not be approved though they
meet the following criteria.

(1) Eligible Applicant
An Application must be made by non - Profit making organizations. No
individuals can apply. Such non profit-making organizations in this
programme include: NGOs, Community-based Organizations (CBOs), Primary
and secondary Schools, Hospitals, Clinics and Local Governments, etc. The
applicant has to have a specific project which requires new or additional
facilities, equipment and/or materials; the Embassy does not assist with
ordinary project running costs (refer the Section (3) (d) for more details.)

(2) Maximum Available Fund
The Embassy Strongly wishes to distribute the funds to as many good
projects as possible from the limited annual budget, each project normally
receives a funding of 4 million Japanese yen (approximately Rs. 1.7 million)
or less. Only if there are special understandable reasons, however, the
Embassy may exceptionally consider to extend a grant of more than 4 million
yen. It must be reminded that the Embassy seldom accepts such special
reasons.

(3) Preferable Projects
The following are considered to be "Preferable Projects"

     (a) First Priority
          (i) Primary Education (Class I to Class 5)
               Classrooms, Desks and Chairs, Teaching Materials, Audio
               Visual Equipment, etc.

          (ii) Basic Job Training
               Training Centres, Basic skill training equipment
               (for vocational training), Agriculture training equipment,
               etc.

(iii) School Teacher Training and Upliftment
Training Facilities and equipment, etc.

(iv) Primary Health Care : Clinics, Health, Centres, Basic
medical equipment, Medicines, Mobile Clinics, etc.

          (v) Public Welfare
               Facilities and equipment for the handicapped and orphanages,
               drinking water supply.

(vi) Environment

(b) Second Priority

(i) Population and AIDS (medical facilities for institutions)

(ii) Adult Education
Literacy training, Basic education, etc.

*(iii) Secondary Education (Class 6 and higher)

          *(iv)     Infrastructure: e.g. Water Supply, Sanitation, Road.
                    Electricity (mini-hydel, solar energy projects),
                    Irrigation, Boreholes

          *    Due to extremely large number of response to the projection
               the First Priority category, the Embassy is now limiting the
               number of assistance in these projects.

               High-technology training (expect under certain conditions),
               Cultural and sports events or projects, University education
               (except outreach projects), Private factory/farm, Community
               halls, Religious activities, Pre-schools, Research projects,
               Legal advice, Play grounds, Parks, and Business-Oriented
               projects (e.g. Sheep and Poultry farms, Bakery, Small-scale
               Businesses)

     (d) Other conditions
          (i) Quotations from three different suppliers must accompany the
               Application

          (ii) Even the project proposed is in line with the above
               criteria, the Embassy does not provide assistance for the
               followings:

                    Salaries and compensations, Bursaries, Travel and
                    conference allowances, Running costs for rent,
                    telephone/electricity costs, fuel, transport, office
                    equipment, Computers and most of other consumer goods.

          (iii)     The Application is meant to be considered in only one
                    Japanese fiscal year (1st April to 31st March). In case,
                    the project is not identified for ARGP during that fiscal
                    year, the Embassy is not obliged to communicate this to
                    the Applicant nor will it entertain any correspondence in
                    this respect.

                                        For further inquiries:
                                        The AGRP Programme
                                        Embassy of Japan
                                        Diplomatic Enclave
                                        Islamabad - Pakistan.
                                        Tel.: (051) 279320
            ========================================

MOST IMPORTANT

WITH EACH PROJECT PROPOSAL IT IS MANDATORY THAT YOU
SUBMIT THIS QUESTIONNAIRE DULY ANSWERED

1.   How did you come to know about Japan's Grass Roots Assistance Scheme?
     (a) Through newspapers
     (b) Other NGOs (Name of NGO(s))
     (c) Other Donors (Name of Donor(s))
     (d) Other sources (specify)

2.   Have you submitted the proposal to any other Donor or to the Embassy of Japan only?
     (a) Embassy of Japan only
     (b) Other Donors also (give names)

3. (i) What is your impression of the Government of Japan's support to
NGOs in Pakistan?

(a) Good (b) Fair (c) Poor (d) Don't Know

     (ii) If your answer is "Good" please be specific as to why you rate it "Good".
          If your answer is "Poor" please be specific as to why you rate it
          "Poor" and how it can be improved.

4. Which sector should the Government of Japan focus its assistance on?
(Circle as many as you feel appropriate)

          Education Health    Women in Development
          Infrastructure      Water and Sanitation     Electricity/Power
          Science and Technology   Agriculture         Others (specify).

5.   Do you know of any projects being assisted by the Government of Japan in
     Pakistan?
          Name(s) of the Project(s).

Name of NGO:

Signature:
========================================

Logo of JAPAN: Office of Development Assistance

                    The Government of Japan
           Grant Assistance for Grass Roots Projects
                        (AGRP Programme)

                        APPLICATION FORM
         (Please type or print and submit in duplicate)

1. Applicant

(1) Name:_____________________________________________________________

(2) Street Address:___________________________________________________

______________________________Postal Code_________________________

Province:_________________________________________________________

(3) Mailing Address:__________________________________________________

______________________________Postal Code_________________________

Province:_________________________________________________________

(4) Telephone Number:_________________________________________________

Fax Number:_______________________________________________________

(5) Responsible Individual:

Name:_______________________________Title:________________________

Position:_________________________________________________________

(6) Contact Person (if different to Section (5)):

Name:_______________________________Title:________________________

Position:_________________________________________________________

     (7) Has your Organization received any financial or technical
          assistance from foreign governments, international organizations
          or NGOs?

IF "YES", kindly describe the content of the assistance:

__________________________________________________________________

(8) Kindly answer the following questions to the nature of your
Organization: i.e. (a), (b), (c), or (d).

          (a) Non-Governmental Organization (NGO),
               Community-Based Organization (CBO):
               (i) Year of Establishment:________________________________
               (ii) Place of original Establishment
                    Pakistan, Japan, USA, UK
                    Other (specify):______________________________________
               (iii)     Country of Activities other than Pakistan (if any):
                    ______________________________________________________
               (iv) Number of Personnel:__________________________________
               (v) Purpose of Establishment:

______________________________________________________

(vi) Main Activities:

______________________________________________________

          (b) School, University or Research Institute:
               (i) Category (circle one)
                    *    Government funded / Private
                    *    Primary School, Secondary School, University
                         Other (specify):_________________________________
               (ii) Year of Establishment:________________________________
               (iii)     Number of Teachers (Researchers):________________
               (iv) Number of Students:___________________________________
               (v) Number of Students in one classroom:__________________
               (vi) Subject of Research.__________________________________

______________________________________________________

          (c) Hospital or other Medical Institution:
               (i) Category (circle one)
                    *    Government funded, Private (including community-based
                         or NGO-funded)

               (ii) Year of Establishment:________________________________
               (iii)     Number of Doctors:______________________________
               (iv) Number of Nurses:_____________________________________
               (v) Number of Beds:_______________________________________
               (vi) Medical service given in your hospital/ institution:

______________________________________________________

          (d) Local Government:
               (i) Population:___________________________________________
               (ii) Budget Size (each fiscal year):_______________________
               (iii)     Current situation and problems in the area under the
                         jurisdiction of the applicant:

______________________________________________________

2. Project Details

(1) Title of the Project:

__________________________________________________________________

(2) Project Site:
(i) Location:

____________________________________________________________

Province:___________________________________________________

          (ii) nearest major city:
               Direction:__________________________of name:________________
                    (e. g. North, South-East, etc.)         (city name)
               Distance:_____________________km.

          If you are not requesting for facilities (e. training centres,
          classrooms, clinics, etc.), please skip the next question and go
          to Section (3).

(iii) Ownership of the project site (circle one):
* Owner, Tenant, Other (Specify):_____________________________

IF YOU ARE NOT THE OWNER, kindly explain the legal relationship
with the land owner.

__________________________________________________________________

(3) Objectives of the Project

__________________________________________________________________

(4) Detailed description of the Project

__________________________________________________________________

     (5) Expected effects of the Project:
          (Kindly describe the relations between the Project and the
          objectives, and how the Project would contribute to the
          accomplishment of the objectives)

__________________________________________________________________

(6) Estimated Population that would benefit from the Project:

__________________________________________________________________

(7) Estimated cost for the entire Project:

__________________________________________________________________

Funding for which you request assistance from the Japanese
Government:

__________________________________________________________________

          Kindly attach a detailed breakdown of the equipment or materials
          which you intend to purchase with the AGRP fund. Also complete the
          attached costing page in accordance with the quotes obtained.

(8) If you are applying the AGRP Programme for a part of the Project
only, how will you finance the other costs?

__________________________________________________________________

     (9) Duration of the Project:
          From:_______________________________to____________________________
                    (Month, Year)            (Month, Year)

Kindly attach the following documents to this application form:

          *    Map(s) indicating the Project site(s)
          *    Design specification of the Project
          *    Written estimates of the equipment obtained from THREE
               different suppliers
          *    Documents or booklets introducing the Applicant (if any)
          *    Photograph of the Project site(s) (if any)

I, the undersigned, hereby declare that the statement given in this
Application Form is true and correct, and, when necessary, I will provide more
information requested by the Embassy of Japan. I further understand that this
is only an application and that it will be considered only during this
Japanese fiscal year. I will have no objection even if it is turned down as a
result of an evaluation.

Date:     (day)_________________(month)_______________(year) 19__________
Name:     __________________________________Title___________________________
Position: __________________________________________________________________
Signature:__________________________________________________________________
            ========================================

       Japan's Grant Assistance for Grass Roots Projects

                          (AGRP Programme)

                          COSTING BREAKDOWN

** TOTAL______________________

** = Kindly underline the cheapest quote for each item and thereafter
calculate a total cost of the underlined items

(Attach this list to the written quotations obtained from three different suppliers)
****************************************
ATTACHMENT III

From: ERITY@URGENTMAIL.COM
Date: Sun, 26 Sep 1999 19:02:19 +0300
To: utsumi@columbia.edu
Subject: WCAS and the GLOBAL UNIVERSITY SYSTEM

dear Utsumi-san,

Just a note of thanks for the most recent message. I will tomorrow Monday
or Tuesday go to the Japanese Consulate here and ask for the Grass Roots Fund forms.

We, at the Women-founded WOMEN CHILDREN and SECURITY (Uganda), have
another interest that we would like to share with you, an interest that we
are pursuing in a globally-oriented perspective of learning, education,
knowledge acquisition and creation and imagination that sees and treats
life as an all-encompassing world university.

WCAS aims at empowering socially and financially disadvantaged women and
children in human rights, conflict and war situations, literacy,
communications and information technologies (CITs), nutrition and food
security, and in acquiring practical knowledge and skills in sustainable
economic developmental projects, and equality with everyone else. Quite
recently, in May of 1999, WCAS started the process of creating a shared
computer and ICT system for marginalized women and children in the
districts of Kampala and Kasese (in Uganda), part of whose aim is to foster
enlightenment, development, governance, democracy, industry and e-commerce,
mutual understanding, cooperation and peace locally, nationally and
globally. Broadly talking therefore, WCAS is up to enhancing human ideals
at the national, regional and worldwide levels through the application and
creation of computer-mediated information. We have quite a long blueprint
for this that we could later share with you. Currently, we are mobilizing
resources, to make our dreams come true.

What we would like to know, particularly since WCAS is chiefly is a
women-founded and women-dominated, and mainly women-serving organization,
is if it is possible to have us (WCAS) as a member of the GLOBAL UNIVERSITY
SYSTEM that you Prof Tak and others are creating. We shall continue trying
to create and mobilize our own financial and other resources, but we
believe that some membership with the Global University System would be
additionally helpful towards what we are doing.

I was recently in The Republic of South Africa, 3 September to 10 September
1999, where I atttended an international Conference, at the Department of
Journalism and Media Studies, Rhodes University, on "The Media, Internet,
Development and Democracy", bringing together attendees from Africa, Europe
and the USA. I wrote a paper on : MEDIA, THE INTERNET, DEMOCRACY AND
DEVELOPMENT: THE PRODUCTION AND CONTROL DIMENSION.

We thank you for listening, and look ahead to hearing from you.

Peace Habomugisha (Ms)

Women Children and Security,
P. O. Box 16144,
Wandegeya - Kampala,
UGANDA, EAST AFRICA.
E-mail: ERITY@URGENTMAIL.COM

ABOUT ME in BRIEF:

Peace Habomugisha IS:
a Woman Writer/Researcher/Educator on:
Information Communications and Technology,
Gender and Human Rights Issues, Human Relations,
Literacy; Human Rights Activist;
Alumna of Queen's University (Kingston, Ontario, Canada),
Institute of Social Science (The Hague, The Netherlands),
The European Peace University (Stadschlaining, Austria)
and Makerere University (Kampala, Uganda);
Holder of degrees, diploma and certificates in Law, Human Rights and Social
Justice, Peace and Conflict Studies, Social Studies, Adult Studies,
Sociology and Political Science, Education, Feminist Theories, Race and
Gender Relations, Theoretical and Method Issues, etc.
****************************************
ATTACHMENT IV

From: ERITY@URGENTMAIL.COM
Date: Thu, 30 Sep 1999 23:02:32 +0300
To: utsumi@columbia.edu
Subject: GOT forms for GRASS ROOT FUND

Prof Tak,

Hi there. THIS is to let you know that yesterday 29 September 1999 I was
able to get application forms and guidelines for a proposal for the GRASS
ROOTS FUND from Japan's embassy in Kampala.

JUST in case you may one day wish to get in touch with them, their Kampala address is:

Embassy of Japan (IN UGANDA),
Sheraton Kampala Hotel 3rd Floor,
Ternan Avenue, Kampala, Uganda.
Tel:(256-41)347317, 347319
Fax:(256-41)347348
(Mailing Address : Embassy of Japan, P.O.Box 23553, Kampala, Uganda)

Will keep in touch.
Peace
            ****************************************
                      List of Distribution

Shahab Khan
Director
Planwel University
Planwel Institute of Science and Technology (PLANWEL)
A-1, L.C.H.S
Gulistan-e-Jauhar, Block-20
Karachi. 75290, Pakistan
Tel: 011-92-21-811-5851
     011-92-21-811-5094
Fax: 011-92-21-811-6178
Afroz@khi.compol.com
afroz@planwel.edu
http://www.planwel.com
http://www.planwel.edu
http://www.planwel.edu/Research/tampere.html

Ms. Peace Habomugisha
WOMEN CHILDREN AND SECURITY (WCAS)
P.O. Box 16144, Wandegeya
Kampala, Uganda, East Africa.
FAX: c/o 256-41 530 412
FAX: c/o 256-41 541 999
FAX: c/o 256-41 543 895
Email: erity@urgentmail.com
**********************************************************************
* Takeshi Utsumi, Ph.D., P.E., Chairman, GLOSAS/USA                  *
* (GLObal Systems Analysis and Simulation Association in the U.S.A.) *
* Laureate of Lord Perry Award for Excellence in Distance Education *
* Founder of CAADE                                                   *
* (Consortium for Affordable and Accessible Distance Education)      *
* President Emeritus and V.P. for Technology and Coordination of     *
*   Global University System (GUS)                                   *
* 43-23 Colden Street, Flushing, NY 11355-3998, U.S.A.               *
* Tel: 718-939-0928; Fax: 718-939-0656 (day time only--prefer email) *
* Email: utsumi@columbia.edu; Tax Exempt ID: 11-2999676             *
* http://www.friends-partners.org/GLOSAS/                                   *
**********************************************************************

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